Archive for the ‘Tonido Cloud’ Category

Launching FileCloud Release 4.5 – Selective Sync, Remote Device Management and More

New Tonido FileCloud 4.5 is now released. This is a major release with many many new features, enhancements and bug fixes. Upgrading to this release is recommended at the earliest.

Important Notes

We recommend all our customers to upgrade both their MongoDB database to 2.4 and above and the PHP MongoDB driver to 1.4 and higher. This gives best overall performance all around and is much more robust and reliable. The new FileCloud 4.5 install check will warn you now if lower versions are encountered. Even though you can continue to run with older versions, it is better to upgrade at the earliest possible opportunity.

Critical Fixes

  • This release improves the stability and robustness of the FileCloud sync client under different network conditions and files

Manage Files for Users from admin UI

It is now possible for the admin to browse, copy, move, delete specific user’s files directly from the Admin UI. This makes it easier for the Admin to manage files in FileCloud. To access the files for a user, open the user’s management dialog and then click “Manage Files”.

Support Remote Device management, Remote Wipe for Drive and Sync

Prior to 4.5, FileCloud only supported mobile devices like iPhone, iPad and Android phones and tablets. Now, with 4.5.2 and new Sync and Drive clients, admins can manage them similar to how mobile clients are managed. Each user’s running sync or drive will show up in the Device management UI in the admin panel and admin can control various aspects.

 

Selective Folder Sync in sync client

Prior to 4.5.2, sync client apps only were able to sync all the folders that were marked for syncing to local desktop. Starting with 4.5.2, desktop sync clients for Windows, Mac, Linux can optionally choose which folders they want to synchronize locally. This allows really smart syncing, allowing users to maximize the working space on their local desktop or laptop. You no longer need to tie up gigabytes of storage for the sync client.

To select the folders you need, click on the Sync client menu and select settings and then in the settings window, select “Advanced”.

Trim Audit DB records

With 4.5.2 it is now possible to export and trim large Audit record sets, so that you can archive old audit records and then delete them so that the Audit database size is maintained easily.

Beautiful HTML Email Templates

HTML mail templates are now fully supported. See example below:

There are many many more bugfixes and updates.
You can read all the release notes here.

 

 

Home Folder Integration – Smart Mounting of Network Shares Explained

In many organizations, there will be a top level folder with folders for each employee/student/staff which is considered as that user’s Home Directory. Admins will want to make that Home Directory available automatically to users when they login via network shares. One way of accomplishing that is by creating a network share for each employee/student and mapping the folder path to that user. But this can get tedious and plain impossible when faced with a large number of users.

To help this, FileCloud supports what is called as Smart Mounting.

Smart mounts are network share paths with user variables, when assigned to a group will translate into different paths for different users of the group.

Consider that you have a situation like below:

When Joe/John/Nancy users login into the system, you want to make their home folders available automatically.

To do this, create a network share and enable “Smart Mount”

You don’t need to enter anything in Network Share Path, but select “Path Pattern” for the Smart Mount Type. (More options might be supported in the future), then enter a parameterized path like the following “c:\storage\shared\%USERID%”. This will replace %USERID% with the actual user account name when the user logs in.

After adding the network share, make sure to add a Group (or Users ) to this share. Now members of that group when they login into FileCloud will see their folder automatically.

If you want to assign this to all users in the system, simply assign it to the EVERYONE group. The EVERYONE group is a special group which has all the members in the filecloud system. If you don’t have a EVERYONE group, you can simply create a new group and use “EVERYONE” as the group name to create the dynamic group.

PATH PATTERN SPECIAL VARIABLES NOTES
%USERID% User id as a variable in path
%EMAILID% Email id as a variable in path
%DISPLAYNAME% User display name as a variable in path

 

 

 

Tonido FileCloud WebDAV support – File Sharing Made Easy

FileCloud version 3.0 and above supports access to shared files using WebDAV protocol.

What FileCloud administrators needs to do?

To enable access via WebDAV, ensure TONIDOCLOUD_ALLOW_WEBDAV is set to “1” in cloudconfig.php. Once WebDAV is enabled the FileCloud users can login using any WebDAV clients to access, upload, and delete files.

How to access FileCloud using WebDav clients?

Your FileCloud’s WebDav access URL will be as below:

  • WebDav URL: https://filecloud.mywebsite.com/webdav/
  • User Name: useraccount
  • Password: yourpassword

What WebDav client do I use?

To make things easier, we went ahead and tried FileCloud’s compatibility of a few WebDav clients. Our findings are as follows with respect to browsing, uploading. deleting. creating, and downloading files/folders:

WebDav Client
Download
Create
Delete
Upload
WebDAV Navigator (iOS) Yes Yes Yes Yes
BitKinex 3.2.3 (Windows) Yes Yes Yes Yes
My WebDav (iOS) Yes Yes Yes Yes
Finder (Mac OSX) Yes Yes Yes Yes
WebDrive (Windows) Yes Yes Yes Yes
NetDrive 1.3.2 (Windows) Yes Yes Yes Yes
CyberDuck 4.3.2 (Windows & OSX) Yes Yes Yes Yes

Sample Screenshot Using BitKinex

 

Enterprise File Sharing in FileCloud

Enterprise File Sharing (EFS) has come a long way from sharing mapped drives to sharing files via email with internal and external users. However, in recent days enterprises are demanding that EFS System to be an all-inclusive product that addresses a number of features such as security, mobile access, groups, network files, audit logs, emails, and integration with other enterprise products.

FileCloud addresses all the above features and much more. In this blog, I will discuss in detail the File Sharing features and capabilities of FileCloud.

Public Share…It cannot be any simpler

Upload, share and email all from FileCloud. File Sharing cannot get any simpler. Once the File or Folder is in FileCloud, you can simply create a share and even send an email from the FileCloud interface. By this process, FileCloud creates a public share which means that anyone can access the file through the File Share link.

Additionally, when a public share is created, you can allow uploads to that public share folder.

Private Share & Additional Security

Once the share is created, you can choose to modify permissions and select an existing user or add a new user to share the file. By this process, FileCloud creates a private share. To access the shared file the user must have an active account and login into the FileCloud.

Additionally, you can set permissions on your share to allow Read, Write (with upload size limit) and Share with an expiration date.  This feature allows users to upload file or delete a file from a share and also re-share the file or folder to other users.

Re-Share a Share

When you receive a file or folder as a public or private Share FileCloud allows you to re-share the file or folder to a different user.  All the more, the ability to re-share can be set when the share is originally created.

Share to a Group of Users

Admin can create a group and add a bunch of users to the group. Users can share a file to the group as a private share. Any user in the group can log-in to view the shared file.

Share from a Network

Admin can create a network share from the FileCloud admin portal. Once a network share is created, the files and folders in the network shares are accessible in the FileCloud User Interface and users can create a share and set the permissions to AD users or local users added through FileCloud.

http://www.tonido.com/support/display/cloud/Network+Shares

Integration with Active Directory and LDAP

FileCloud can be integrated with your existing AD and LDAP system.  Thereby, all AD/LDAP users can immediately start using File Sharing features of FileCloud. Additionally, admins can add an AD group and its users directly in the FileCloud admin portal.

 BYOD support

No File Sharing System is complete with support for BYOD (Bring Your Own Device).  FileCloud supports a range of mobile systems from iPhone, iPad, android, android tablets, Windows Phone, Windows Tablet and Blackberry. Users can create a share and access a share through all these mobile devices.

Audit Log

Logs are created when Shares are created and accessed. The log indicates who did what to what share when and how.  You can view and export this audit log through the admin portal.

Integration with MS Outlook

Beta version of FileCloud MS Outlook add-in is available. Once installed, users can (a) Upload a file to FileCloud and share the file as a link or attachment through email (b) Share and email a file or folder that is already in FileCloud directly through outlook. In essence, users no longer have to worry about file size limits when emailing a file, save time and improve efficiency when sharing files.

http://www.tonido.com/support/display/cloud/FileCloud+Add-In+for+Microsoft+Outlook

I hope you got a complete overview of all the features and capabilities of Enterprise File Sharing in FileCloud. With our recent release of version 3.0, we have addressed many other features. FileCloud is a secure file sharing software that is trusted by 1000s of organizations across 90 countries for enterprise file sharing. Click here to learn why FileCloud is the fastest growing Enterprise File Sharing and Sync (EFSS) solution!
If you have any new feature requests, please let us know. To get your trial version of FileCloud, please visit https://www.getfilecloud.com

Launching Tonido FileCloud 3.0 – Enterprise File Sharing, Sync and Mobile Access Made Easy

We are happy to announce the release of FileCloud version 3.0.  This FileCloud release offers a stunning array of new features  and addresses pretty much all the pain points of enterprise file sharing.

The following are some of the most prominent features/enhancements:

Admin Portal Enhancements

Number of upgrades from UI enhancements to new feature support have been added to FileCloud admin system. Following are the highlights of admin system upgrades:

Admin UI Redesign: The admin UI was given a major facelift that gives a better visual appeal. The admin UI is now in tune and aligned more along the lines of FileCloud Users’ interface elements such as menus, fonts and layouts etc.

 

Upgrade support in admin UI: Now, updating your FileCloud is a breeze. Just click a button and you get the latest FileCloud updates. You can check for updates and update as needed.

User Group Support for Network shares: In the older version of the FileCloud, administrators were able to share the file system to certain users. With the recent updates, administrators can classify users into groups and share the file system to the groups. No more pain of picking users every time to do a network share.

AD Group Import: If you are integrating your Active Directory with FileCloud, you can now import a AD Group and its users directly into FileCloud.

Smart Mount of Network Shares:  Smart mounts are paths with user variables, when assigned to a group will translate into different paths for different users of the group. Through this powerful feature, you can enable a users’ home directory display only for user. Following are the supported path patterns:

%USERID% – User id as a variable in path
%EMAILID% – Email id as a variable in path
%DISPLAYNAME% – User display name as a variable in path

Fore more detail information on how to set up smart mounts,  click here

Multi-site management in a single machine install: The system supports multiple instances of FileCloud running under the same Apache server. This  gives administrators the ability to spawn new instances with ease and reduce maintenance tasks.

Downloadable audit logs in CSV format: We have added the ability to download the log files in CSV. And, import the file into Microsoft Excel and run all your fancy reports.

Allow Mixed mode authentications In case you are using LDAP/Active Directory authentication, you are no longer limited by your Active Directory or LDAP Authentication. Now,  the system will allow you to add users to FileCloud that are not part of your Active Directory or LDAP Authentication.

 Updated Statistics in Dashboard: Additional statistics such as Log Folder size, Groups, Network Shares, User Shares are included in the admin UI dashboard to reflect the new upgrades.

 

File Sharing Enhancements:

Network Shares: Public and Private Sharing Support: If you are one of the users that has Network Shares, now you can share your network share as a public/private share. The feature will give your more usability and flexibility to share some files/folders on the file system.

Anonymous file upload to public shares: When you create a public share, you have the ability to allow any user accessing your public share be able to upload files into the share. This feature will help you extend your public share feature.

 

Support to Re-share a file or folder: We have added a feature to give the users that you have shared a file/folder to re-share. When you create a share, give the folder Read/Write access and check the Share Access. Now, the user you have shared your files/folders can re-share.


When the user to whom you shared logs in, he/she will have the ability to re-share.

 

 

Support to share a file or folder to a Group:  If the admin has enabled groups, you can now share a file a folder to a group and all users within the group.  You can even share to “everyone” if the admin has enabled the everyone group.

Other End User System Enhancements:

 Antivirus Integration Support:  FileCloud now uses ClamAV an open source antivirus engine to detect viruses when files are uploaded into FileCloud. During uploads,  if a virus threat is detected, the file is promptly removed and a note is made in the audit system for admin review.

WebDAV support:  FileCloud supports access to shared files using WebDAV protocol. For more information and supported WebDAV clients, click here

Directory download support: We have added support to download folders. The folder will be zipped and will be downloaded to the location you pick.

Multiple file download support: You can not only download a folder in zip, but also download a bunch of selected files. The selected files will be zipped and downloaded to the location you pick.

Recycle Bin support: Like any OS, we have added Recycle Bin support to FileCloud. When you delete a file/folder, we just move it to the Recycle Bin. In case, you need to recover, all you have to do is recover it from the Recycle Bin. To give Administrators more control, the Recycle Bin feature can be turned on/off.

Support for PNG Images: We have added support to include PNG image format. More image support will be added in future releases.

For more information on features, you can see our release notes

As you can see a major overhaul of FileCloud has been done that meets the important features requested by our users.  You can always send us additional feature requests and enhancements that would improve the product and user experience and we will always be happy to accommodate your request depending on the feasibility.

FileCloud conforms to Gartner research on Enterprise File Synchronization and Sharing

I recently read research study that was published by Gartner on February 2013 on Market Scope for Enterprise File Sharing and Sync (EFSS) solution.   We wanted to see how FileCloud holds up in EFSS market space from a product perspective.  In that study, Gartner identifies features and capability of an EFSS product and additionally, some of these product features are designated as mandatory or optional.

Our analysis revealed that FileCloud meets all the mandatory features outlined in the study. Additionally, FileCloud meets and exceeds a number of optional features mentioned in the study. Click here to compare FileCloud vs. Gartner magic quadrant EFSS players and learn why FileCloud is the fastest growing EFSS!

Mandatory or “must-have” features in an EFSS product as identified by the study.

Features & Capabilities
FileCloud
1. Support for IPad Yes
2. Support for at least 2 the following mobile OS platforms: iOS, android, blackberry or Windows Phone Yes
3. Support for Windows desktops and Notebooks Yes
4. File Sharing
a. Sharing among different devices belonging to the same person Yes
b. Sharing files or data among different applications on the device Yes
c. Sharing files inside and/or outside the organization Yes
d. Choosing share destination Yes
e. Inviting peers Yes
f. Emailing links to shared files Yes
g. Tracking file access Yes
h. Restricting access based on users or usergroups Yes
6. Security: Yes
a. User password authentication Yes
b. Lock out after a given period of inactivity Yes
c. Data encryption on transfer. Yes
d. Remote Wipe. Coming Soon
7. Availability of secure deployment options Yes
8. Integration with LDAP and Active Directory Yes
9. Ownership of data (Data must always belong to enterprise) Yes

Additionally, FileCloud supports a number of optional features and capabilities for an EFSS product as identified by the Gartner study.

Features & Capabilities FileCloud
1. Support for Media Tablets other than iPad Yes
2. Support for more than least 2 the following mobile OS platforms: iOS, android, blackberry or Windows Phone Yes
3. Support for MacOS and Linux Yes
4. Private Cloud and On-premises delivery model Yes
5. Collaboration through version control Yes
6. Integration with 3rd Party applications. Yes
7. API for application developers Yes
8. Certification and compliance through HIPAA Yes

FileCloud is a leading Enterprise File Sharing and Sync (EFSS) solution for Businesses, Enterprises, Universities/Schools, ISPs and Hosting Providers. Click here to learn why FileCloud is the fastest growing Enterprise File Sharing and Sync (EFSS) solution!
You can request a free trial from https://www.getfilecloud.com/

HIPAA compliant audit trail in FileCloud

Health Insurance Portability and Accountability Act (HIPAA) mandates security and privacy standards for health information. Everyday employees within your organization end up accessing and working on multiple files and folders within your network. HIPAA requires that you provide an audit control to record and examine their activity.

Did you know when you use FileCloud as your enterprise File Storage and Access solution you automatically get HIPAA compliant audit trail?

Yes, FileCloud monitors and records each operation on data stored in FileCloud.

FileCloud audit support identifies and records who (Username) did what (access, modify, delete, add etc) to what data (Files, Folders, User List etc), when (date and timestamp) and how (Web, mobile,  Sync Client, Drive etc).

Additionally, FileCloud admin website facilitates administrator to access the audit trail.

How to enable audit trail?

TONIDOCLOUD_AUDIT_LOG_LEVEL parameter in the FileCloud General Configuration can be set as follows to suit your requirement.

OFF – No activity is logged.
REQUEST – Incoming requests are logged.
FULL – Both incoming requests and outgoing response are logged.

How to view audit trail?

In the admin website, click the Audit link on the left menu to view the audit screen.  The audit log can be filtered by date range, username and operation.  The common operations include: create account, login, upload, getfilelist (browse), create folder, delete,  download file, share file or folder. However, you can view audit of all operations by choosing all.  The audit log results can be exported to a CSV file. The audit log will provide username, IP address, user agent, log date and time stamp, how the resource was accessed, complete request and response in JSON format.

 

The request and response data stored in JSON format in FileCloud can be viewed easily in any json parser such as http://json.parser.online.fr/

For more information on audit support in FileCloud you can review our support site

Tonido Cloud is now available for Windows

Tonido Cloud 1.12  the On-Premises File Storage, Mobile Access and Sync Solution for Businesses, Enterprises, Universities/Schools, ISPs and Hosting Providers can now be installed on Windows quickly using our provided one-click installer. Leverage your existing infrastructure without having to switch to Linux or using Virtual Machines.

 

The Tonido Cloud 1.12 installer bundles Apache, MongoDB, PHP etc and can be instantly installed on Windows 64 bit machines to get Tonido Cloud running with a few minutes.

Tonido Cloud 1.12 is available for trial/download starting immediately.

Announcing Tonido Cloud v1.5 release

Thanks to all the great feedback, we have been working furiously to give you the best ever Tonido Cloud Release. The new release v1.5 is a major release with the most significant update being the brand new Tonido Cloud Admin UI.  See a screenshot of the new interface.

 

Other new features are ability for admins to directly create user accounts and to do bulk import of users via CSV import.

New release is available via the usual direct download link for the Tonido Cloud zip file. An updated Tonido Cloud admin guide will be available shortly.

Upcoming Tonido Cloud 1.5 release

There are several major improvements in upcoming Tonido Cloud 1.5 release including a brand new Admin User Interface.

Take a sneak peek: