Enterprise File Sharing (EFS) has come a long way from sharing mapped drives to sharing files via email with internal and external users. However, in recent days enterprises are demanding that EFS System to be an all-inclusive product that addresses a number of features such as security, mobile access, groups, network files, audit logs, emails, and integration with other enterprise products.
FileCloud addresses all the above features and much more. In this blog, I will discuss in detail the File Sharing features and capabilities of FileCloud.
Public Share…It cannot be any simpler
Upload, share and email all from FileCloud. File Sharing cannot get any simpler. Once the File or Folder is in FileCloud, you can simply create a share and even send an email from the FileCloud interface. By this process, FileCloud creates a public share which means that anyone can access the file through the File Share link.
Additionally, when a public share is created, you can allow uploads to that public share folder.
Private Share & Additional Security
Once the share is created, you can choose to modify permissions and select an existing user or add a new user to share the file. By this process, FileCloud creates a private share. To access the shared file the user must have an active account and login into the FileCloud.
Additionally, you can set permissions on your share to allow Read, Write (with upload size limit) and Share with an expiration date. This feature allows users to upload file or delete a file from a share and also re-share the file or folder to other users.
Re-Share a Share
When you receive a file or folder as a public or private Share FileCloud allows you to re-share the file or folder to a different user. All the more, the ability to re-share can be set when the share is originally created.
Share to a Group of Users
Admin can create a group and add a bunch of users to the group. Users can share a file to the group as a private share. Any user in the group can log-in to view the shared file.
Share from a Network
Admin can create a network share from the FileCloud admin portal. Once a network share is created, the files and folders in the network shares are accessible in the FileCloud User Interface and users can create a share and set the permissions to AD users or local users added through FileCloud.
Integration with Active Directory and LDAP
FileCloud can be integrated with your existing AD and LDAP system. Thereby, all AD/LDAP users can immediately start using File Sharing features of FileCloud. Additionally, admins can add an AD group and its users directly in the FileCloud admin portal.
No File Sharing System is complete with support for BYOD (Bring Your Own Device). FileCloud supports a range of mobile systems from iPhone, iPad, android, android tablets, Windows Phone, Windows Tablet and Blackberry. Users can create a share and access a share through all these mobile devices.
Logs are created when Shares are created and accessed. The log indicates who did what to what share when and how. You can view and export this audit log through the admin portal.
Integration with MS Outlook
Beta version of FileCloud MS Outlook add-in is available. Once installed, users can (a) Upload a file to FileCloud and share the file as a link or attachment through email (b) Share and email a file or folder that is already in FileCloud directly through outlook. In essence, users no longer have to worry about file size limits when emailing a file, save time and improve efficiency when sharing files.
I hope you got a complete overview of all the features and capabilities of Enterprise File Sharing in FileCloud. With our recent release of version 3.0, we have addressed many other features. FileCloud is a secure file sharing software that is trusted by 1000s of organizations across 90 countries for enterprise file sharing. Click here to learn why FileCloud is the fastest growing Enterprise File Sharing and Sync (EFSS) solution!
If you have any new feature requests, please let us know. To get your trial version of FileCloud, please visit https://www.filecloud.com